Logo DISTRICT OF HIGHLANDS
NOTICE OF REGULAR COUNCIL MEETING
Monday, March 19, 2018 @ 7PM
School House, 1589 Millstream Road


A G E N D A
1.

APPROVAL OF THE AGENDA


2.

PETITIONS AND DELEGATIONS


3.

ADOPTION OF THE MINUTES


a.

Council Minutes – March 5, 2018

Recommendation:  Adopt

b.

West Shore Parks and Recreation – February 8, 2018

Recommendation:  Receive
4.

REPORTS OF COMMITTEES AND COMMISSIONS


a.

Councillor Anderson

West Shore Parks and Recreation
b.

Councillor A. Baird

Social Sustainability Committee, CRD Climate Action Committee, South Island Prosperity Project
c.

Councillor G. Baird

Emergency Planning, Capital Region Invasive Species Partnership, CRD & JDF Water Commission
d.

Councillor Burns

Sustainable Land Use Committee, Western Communities Policing Advisory, Greater Victoria Public Library
e.

Councillor McLean

Heritage Committee, Greater Victoria Family Court and Youth Justice Committee, Intermunicipal Advisory Committee on Disability Issues, Coexisting with Carnivores Alliance
f.

Councillor Roessingh

Capital Region Emergency Services Telecommunications, CRD Arts, CRD Housing Trust Fund Commission
g.

Mayor's Report


5.

RATIFICATION OF COMMITTEE RECOMMENDATIONS


a.

Committee of the Whole – March 12, 2018

a.i.

RE: DEVELOPMENT VARIANCE PERMIT – DVP-03-18

Recommendation:  That Council direct staff to issue notification for the consideration of application DVP-03-18 at a future Council meeting.

a.ii.

RE: DRAFT FIVE YEAR FINANCIAL PLAN – 2018-2022

Recommendation: That the first draft of the Financial Plan be received and the tax policy be brought forward to a future meeting for review. 
6.

INTRODUCTION OF LATE ITEMS


7.

UNFINISHED BUSINESS


a.

Report – L. Beckett, Planner, March 14, 2018

RE:  FOLLOW-UP REPORT:  Park-Trail Routing Clarification – Millstream Creek Properties Subdivision Application DP-11-17
Recommendation:  Subsequent to Motions 139/2017 and 140/2017, That Council confirm its choice of parkland dedication for subdivision application PLA-01-16 as shown in pink on the attached map, “Millstream Road for Development Permit,” by JE Anderson and Associates, dated March 12,2 018. 
b.

Report – L. Beckett, Planner, March 14, 2018

RE:  DEVELOPMENT PERMIT DP-11-17
Recommendation:  That Council approve development permit DP-11-17
c.

Report – L. Beckett, Planner, March 14, 2018

RE:  DEVELOPMENT PERMIT WITH VARIANCE DVP-01-18
Recommendation:  That Council issue development permit with variance DVP-01-18
d.

Report – L. Beckett, Planner, March 14, 2018

RE:  DEVELOPMENT PERMIT WITH VARIANCE DVP-02-18
Recommendation:  That Council issue development permit with variance DVP-02-18
8.

CORRESPONDENCE


a.

Letter – Ombudsperson of BC, February 15, 2018

RE:  QUARTERLY REPORT:  OCT 1 – Dec 31, 2017
b.

Letter – I. Howatt, CAO, City of Colwood, March 1, 2018

RE:  WEST SHORE PARKS AND RECREATION SOCIETY – 2018 BUDGET
c.

Letter – E. Gerlach, Ecoasis, March 14, 2018

RE:  ECOASIS 2018 INITIATIVES AND PENDING APPLICATIONS
9.

BYLAWS


10.

NEW BUSINESS


a.

Report – L. Beckett, Planner, March 13, 2018 (DVP-03-18)

RE:  DEVELOPMENT PERMIT W. VARIANCE – DVP-03-17
Recommendation:  That Council direct staff to issue notification for the consideration of application DVP-03-17 at a future Council meeting.
b.

Report – T. Neurauter, C/ Officer, March 14, 2018

RE:  HDCA REQUEST TO USE DISTRICT VEHICLE
Recommendation:  That Council approve the use of the District truck by the HDCA, subject to the terms and conditions of the Vehicle Use Policy for the broom collection event.
c.

Report – T. Neurauter, C/ Officer, February, 26, 2018

RE:  POLICY UPDATE – BRIDGE INSPECTION
Recommendation:  That Council approve amended policy V-3102.
d.

Report – T. Neurauter, C/ Officer, March 9, 2018

RE:  MUNICIPAL NOTICE – TAXI APPLICATION
Recommendation:  That Council receive the report from the Corporate Officer dated march 9, 2018 regarding Municipal Notice – Taxi Application.
e.

Report – T. Neurauter, C/ Officer, March 12, 2018

RE:  RACE REQUEST
Recommendation:  That the occupancy of roadways from April 15, 2018 to June 24, 2018 for the purposes of holding youth cycling races, all as described in the March 2, 2018 submission from Dr. Walker Cycling and Broad Street Bikes, be approved subject to the Event Organizer entering into a public property occupancy agreement in which it will among other standard requirements: 
a) Release and indemnify the District from any claims or liability associated with the event and provide evidence of public liability insurance in the amount of not less than $5,000,000; 
b) Agree to pay all invoices from the District for any possible costs incurred in connection with the event; 
c) Obtain all necessary approvals from Public and Private Entities and implement the necessary actions contained in the Sector Marshalling Manual; and 
d)  Agree to give sufficient notice to all residents along the proposed route.

with the Corporate Officer being authorized to execute such agreement on behalf of the District of Highlands.

11.

IN CAMERA


12.

RELEASE OF IN CAMERA RESOLUTIONS


13.

ADJOURNMENT