Logo DISTRICT OF HIGHLANDS
NOTICE OF REGULAR COUNCIL MEETING
Tuesday, May 22, 2018 at 7PM
School House, 1589 Millstream Road


A G E N D A
1.

APPROVAL OF THE AGENDA


2.

PETITIONS AND DELEGATIONS


3.

ADOPTION OF THE MINUTES


a.

Council Minutes – May 7, 2018

Recommendation:  Adopt

b.

Special Council - May 14, 2018

Recommendation:  Adopt
c.

West Shore Parks and Recreation – April 19, 2018

Recommendation:  Receive
4.

REPORTS OF COMMITTEES AND COMMISSIONS


a.

Councillor Anderson

West Shore Parks and Recreation
b.

Councillor A. Baird

Social Sustainability Committee, CRD Climate Action Committee, South Island Prosperity Project
c.

Councillor G. Baird

Emergency Planning, Capital Region Invasive Species Partnership, CRD & JDF Water Commission
c.i.

Councillor G. Baird Update

d.

Councillor Burns

Sustainable Land Use Committee, Western Communities Policing Advisory, Greater Victoria Public Library
e.

Councillor McLean

Heritage Committee, Greater Victoria Family Court and Youth Justice Committee, Intermunicipal Advisory Committee on Disability Issues, Coexisting with Carnivores Alliance
f.

Councillor Roessingh

Capital Region Emergency Services Telecommunications, CRD Arts, CRD Housing Trust Fund Commission
g.

Mayor's Report


5.

RATIFICATION OF COMMITTEE RECOMMENDATIONS


a.

Committee of the Whole – May 14, 2018

RE:  Mines Act Permit      

That it be recommended to Council that staff be directed to initiate a formal Freedom of Information request to the  BC Ministry of Energy, Mines & Petroleum Resources, Mines & Mineral Resources Division, in relation to the OK Industries’ Mines Act Permit Application, requesting any additional records regarding the  mine reclamation plan, environmental assessment, impacts on migratory salmonids in nearby streams, and record on which First Nations have been consulted, and any other public consultation records.
CARRIED                  
Opposed:  Councillors Anderson and Roessingh
6.

INTRODUCTION OF LATE ITEMS


7.

UNFINISHED BUSINESS


a.

Report – Tina Neurauter, C/Officer, May 16, 2018

RE: REVISED MANAGEMENT AGREEMENT - COMMUNITY GARDEN 
Recommendations:  That Council authorize the Mayor and Corporate Officer to execute the Agreement with the Highland Parks and Recreation Association, substantially as shown attached to the report from the Corporate Officer dated May 16, 2018 and, That Council Approve the Highlands Park and Recreation Associations request to hold a celebration of the opening of the community garden on (will have date on Tuesday, May 22) from 11.30 am to 12.30 pm at the community garden site located at 729 Finlayson Arm Road. 

8.

CORRESPONDENCE


a.

Letter – Highlands District Community Association

RE:  OK INDUSTRIES MINES ACT PERMIT APPLICATION
9.

BYLAWS


a.

Report – Tina Neurauter, C/Officer, May 15, 2018

RE: WEST SHORE FEES AND CHARGES BYLAW NO. 408
Recommendation:  That Council give District of Highlands Bylaw No. 408, West Shore Parks and Recreation Society Fees and Charges Bylaw No. 408, 2018 First, Second and Third Readings

10.

NEW BUSINESS


a.

RE: 2017 ANNUAL REPORT – WS RCMP

Recommendation:  That Council receive the 2017 Annual Report from the West Shore RCMP

b.

Report – Laura Beckett, Planner, May 17, 2018

RE: CARBON EMISSIONS REPORTING FOR 2017 
Recommendation:  That the District purchase 16 tonnes worth of offsets for $480 from the Community Carbon Marketplace to benefit Island Biodiesel Co-op
c.

Report – Tina Neurauter, C/Officer, May 16, 2018

RE: RYDER HESJEDAL’S TOUR DE VICTORIA 
Recommendation:  That Council approve the 2018 Tour de Victoria event on Highlands roads subject to the Event Organizer entering into a Public Property Occupancy Agreement, substantially as shown attached to the report from the Corporate Officer dated May 16, 2018; and further that the Corporate Officer be authorized to execute such an agreement on behalf of the District of Highlands.

d.

Report – Tina Neurauter, C/Officer, May 18, 2018

RE: COMMUNITY HALL RENTAL WAIVER REQUEST 
Recommendation:  That Council approve the waiver of the half day rental fee ($175) by the Highlands District Community Association for an evening speaking event on June 14, 2018 with the applicant being charged $175 for the community hall building to be opened and closed; insurance; and refundable security deposit of $100 (total cost to applicant $75).  

11.

IN CAMERA


12.

RELEASE OF IN CAMERA RESOLUTIONS


13.

ADJOURNMENT